• Office Assistant

    Department
    Administrative/Clerical
    FLSA Status
    Non-Exempt
    Employment Type
    Regular Full-Time
  • Company Overview/Job Summary

    Merkley+Partners, a mid-size, full-service advertising agency seeking an Office Assistant for our Soho office. 

     

    The Office Assistant is responsible to provide administrative support to various Department Heads and be the point lead for all office events/meetings. This position requires the ability to execute multiple tasks, while demonstrating strong organizational and communication skills.

     

    Responsibilities

    Essential Duties and Responsibilities:

    • Administrative support for Administrative Director and several executives including President, head of planning, head of account management, head of media, (travel, expense reports, timesheets, meetings)
    • Agency events - set up, coordinate, order food, decorate both internal and client events (town halls, holidays, beer cart, popcorn)
    • New hire set up- including send out new hire paperwork, and set up desk/office
    • Terminations- help send personal belongings for involuntary terms
    • Send agency communications regarding space, security, equipment, elevators
    • Coordinate all office moves due to promotions, staffing changes, new hires, etc
    • Involved with new business pitches to help with the space set up, logistics, and research
    • Back-up reception for breaks and lunch time
    • Liaison with HUB to handle facilities, office services, and janitorial requests
    • Manage business cards for new and existing employees
    • Coordinate internal and external meetings with HUB from room set up, catering, break down, clean up, drink replenishment
    • Check all conference rooms daily to ensure chairs are accounted for, they are set up properly, clean, and ready for meetings
    • Help with summer interns, manage weekly lunch n learn orders, intern events, seating, supplies, etc
    • Be a part of fire and safety team
    • Miscellaneous requests as needed

     

    Required Skills/Experience/Qualifications:

    • Must have 1-2 years of office administration experience to be considered
    • BA/BS degree required
    • Detail-Oriented
    • Able to multi-task and prioritize
    • Excellent written and verbal communication
    • Strong organizational skills
    • Resourceful – able to anticipate needs and problem solve

     

    Desired Skills/Experience/Qualifications:

    • MS Office (Powerpoint, Excel, Word)
    • Tech Savvy

    Working Conditions

    • Professional office work environment.
    • Sit at desk/computer for long periods of time.
    • Must be able to work overtime, as required.

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